Exhibitors memo

DateActivity
1.02.2021

The registration period for Tourest 2021 begins!

30.04.2021Last day to order additional equipment and services at normal prices. Hereinafter additional 50% will be added to the prices.
30.04.2021Last day to register co-exhibitors.
30.04.2021Last day to submit the stand sketch; or to coordinate stand design draft, constructions and materials.
30.04.2021Last day to order commercial services
30.04.2021Last day to send the programme information of the main stage and/or the stand
11.-12.05.2021The mounting period at the fair area
(from 9 a.m. to 8 p.m., entrance by the name list)
13.05.2021Exhibition layout at the fair area
(from 9 a.m. to 9 p.m., entrance with the identity cards)

14.-15.05.2021

 

30th international travel trade fair TOUREST 2021!

The fair is open:

May 14, 2021 from 10 a.m. to 6 p.m.

May 15, 2021 from 10 a.m. to 6 p.m.

Exhibitors (with identity cards) may enter the fair centre 1 hour before and 1 hour after the official opening times.

14.05.2021Fair reception and afterparty for the exhibitors at Tallinn Song Festival Grounds
16.-17.05.2021

Dismantling of the exhibition from 10 a.m. to 9 p.m. (entrance with the identity card).

The Exhibitors are tourism organizations, undertakings offering tourist- and travel services incl. tour operators; travel agents; undertakings providing transport-; accommodation-; catering-; recreational-; car rental-; insurance-; training- and different kind of vacation services as well as the co-operation partners of the aforementioned undertakings.

The Main Exhibitors (hereinafter Exhibitor) are undertakings who have a valid participation agreement for renting an exhibition space (hereinafter Agreement). The name and/or logo of the Exhibitor are/is on the fascia board of the stand it has rented, data are published in the „TOUREST 2021“web-catalogue.

The Co-Exhibitors (hereinafter Co-Exhibitor and also generalised as an exhibitor) are legal persons, who are participating at the fair on the main exhibitor’s floor space. The floor space allocated to the Co-Exhibitor has to be clearly differentiated in design, whereas the Co-Exhibitor’s name/logo and other mandatory information for Exhibitors have to be emphasised, and representatives of the Co-Exhibitor have to be present on the floor space. The Exhibitor is obligated to register all their Co-Exhibitors and pay the participation fee and service fees of each Co-Exhibitor. If the Co-Exhibitor is also participating at the fair as an Exhibitor, they are exempt from the Co-Exhibitor’s fee. The Co-Exhibitor status guarantees the name and/or logo of the Co-Exhibitor in the design of the floor space and the right to hand out the Co-Exhibitor’s advertising materials. Information about the Co-Exhibitors, who have been registered in a timely manner, is entered into the electronic fair catalogue.

Dismantling the exhibition and/or the stand and/or leaving the fair grounds before the end of the opening time on the last day of the fair is prohibited. The Exhibitor who ignores mentioned prohibition, is obliged to pay a contractual fee of 10% of the full rental price for every hour being in breach, but at least 200 €. Exceptions are allowed only with a preliminary written agreement with the organizer.

IDENTITY CARDS AND PARKING

Holders of the identity cards will be entitled to enter the exhibition center during: May 11 and 12 from 9 a.m. to 8 p.m., May 13 from 9 a.m. to 9 p.m., May 14 and 15 from 9 a.m. to 7 p.m., May 16 from 9 a.m. to 9 p.m. and May 17 from 9 a.m. to 6 p.m. The Organizer will provide the Exhibitor a link from where the Exhibitor can download the necessary amount of identity cards until April 16, 2021 the latest. The pockets for the identity cards are provided to the Exhibitor by the Organizer and can be collected at the fair on May 13, 2021. The identity cards are personal and non-transferable.

During mounting and dismounting periods access to the fair territory is permitted only with identity cards.

Every Exhibitor (for clarity: Main Exhibitor) will be given 1 (one) free parking card which gives the repetitive right to enter the fair territory during May 11-17, 2021 from Oru gate (Oruvärav, the gate at Narva maantee) for transportation of goods and for parking at the Exhibitor’s parking lot. The organizer will share additional information regarding the logistics on fair territory and about parking with the Exhibitors by April 16, 2021 at the latest.

In addition, evert Exhibitor (for clarity: Main Exhibitor) will be given one free ticket to the fair party per one rented area.

INVITATION CARDS

Every Exhibitor and Co-exhibitor receive the right to send out an unlimited number of invitations by e-mail free of charge. Each invitation card is valid for a single visit to the exhibition centre during the opening hours. The Exhibitor will receive the e-mail with the invitation cards after having paid the rent for the exhibition space, but no earlier than on April 16, 2021.

CHANGES OF THE INVOICE

The Organizer shall make change the name of the recipient of the invoice based on an application submitted by the Exhibitor in a format that can be reproduced in writing. If the request by the Exhibitor to have the name of the recipient of the invoice changed has been submitted after the invoice has been issued by the Organizer, the Exhibitor shall pay the Organizer a service fee of 20 (twenty) euros plus VAT each time an invoice needs to be changed.