Guidelines for construction of an exhibiton booth and working with light

The exhibitor has to observe the following guidelines and, if built by any other than Estonian Fairs Ltd., the guidelines have to be delivered to draftsmen and builders of the booth. The guidelines are governed by laws and decrees of the fire safety and rescue works of Estonian Construction Ordinance and Electricity Regulations.

Contact persons at Estonian Fairs Ltd.:
Chief constructor Gunnar Kalmet, +372 503 4379, gunnar@fair.ee
Chief power engineer Igor Nikulin,+372 504 1793, nikulin@fair.ee.

North Estonian Rescue Centre
The Fire Safety Office of the Inspector General Malle Mitt +372 6747 266, +372 51289 86 malle.mitt@rescue.ee

Building materials
floor cover must be non-inflammable, class P the fabrics used as curtains and design must be of fire safety class SK-2, in rooms with automatic system the class should be SK-1 special building materials and requisites (e.g. haystacks), that do not correspond to class SK-1 requirements, must be processed accordingly. Certification for processing has to be given (respective certificate for absorption or covering by fireproof material).

Ceiling of exhibition booth
The fair centre is supplied with automatic sprinkler fire extinguishing system. The ceiling or any other object covering the exhibition booth must not interfere with the work of extinguishing system. Roof material must be of veiling or rack of a fire safety class. Firewater has to have some access into the exhibition booth through any other roof material (e.g. thin ceiling of timbre). The tents used outdoors do not correspond to the referred requirements. The drawings with the mentioned constructions have to be submitted to the exhibition architect at least 4 weeks prior to opening of the exhibition for review. If the design of the exhibition booth includes ceiling, the chief constructor of the Estonian Fairs shall make the decision about the primary fire extinction equipment and fire alarm system.
The smallest allowed extinguisher is a 6 kg AB III-E or any other extinguisher with the same capacity.

2-storeyed constructions
The exhibition booth may be constructed 2-storeyed on the following conditions:
the permit issued by the exhibition architect of Estonian Fairs Ltd. has to be obtained
drawings with the booth construction have to be given 4 weeks prior to instalment at the latest to the disposal of Estonian Fairs Ltd., who subsequently re-delivers them to the rescue service for approval
the second floor is at least at the distance of 2 meters from the border of neighbouring booth unless otherwise agreed in writing with neighbours
the allowed load on the floor and stairways of the second floor if applied as an office is at least 2,5 kN/m2 (250 kg/m2) and if open to the public 4,0 kN/m2 (400 kg/m2)
the height of vacant space of lower floor of 2-storeyed booth is 2,5 m max. and 2,2 m min.
evacuation distance of the second floor to open staircase is 20 m max. and width of staircase at least 120 cm. In case the area of the second floor exceeds 50 m2, there must be at least two steps
the height of the second floor and the boundary of paths leading there is appr. 1 m from horizontal surface to the upper edge of the handrail. The part of the wall remaining under the handrail or correspondent construction must tolerate 0,4 kN/m (40 kg/m) linear load in horizontal direction. The part consisting of the board of boundary must tolerate point load 0,3 kN (30 kg) in horizontal direction. Should the boundary be subject to human weight, vertical point load 1,0 kN (10kg) must be considered
The fire extinction equipment of the lower floor of a 2-storeyed booth are as follows: manual extinguisher class AB-III-E 6 kg/l for lower and manual extinguisher AB-III-E 6 kg/l for the second floor per each 50 m2
in addition each room shall have fire extinguishing alarm
Estonian Fairs Ltd. states its opinion of the construction of the booth, although the constructor in charge shall take the responsibility for safety of construction and management of construction works of a booth.

Evacuation paths in single-storied construction
The following minimum dimensions of evacuation paths and widths of traffic paths shall be followed in single-storied construction if the booth is:
– under 20 m2: one 1-way evacuation path
– more than 20 m2 and under 50 m2: two 1-way paths or one 2-way paths
– more than 50 m2 and under 100 m2: two separate 1-way paths or one 2-way and one 1-way path
– 100 m2 and more than that: two 2-way paths

Minimal widths of paths:
— 1 row 90 cm
— 2 rows 120 cm
— 3 rows 160 cm
— 4 rows 200 cm
— due to unit construction the evacuation exit will be allowed 70 cm of door hole, if only their total width corresponds to minimum requirements
* evacuation paths should be marked by official signs by constructors

Heavy exhibits
In case the load of exhibits in halls A, B, C and D exceeds 10 kN/m2 (1000 kg/m2) and on the second floor of hall A and B 3 kN/m2 (300 kg/m2), their instalment should always be separately negotiated with the project manager.

Work with fire and demonstrations
Law and regulations for fire safety and rescue works forbids use of fire at the fair and exhibition premises. Tallinn Fire Safety and Rescue Service may grant permit, if circumstances are favourable.
Working with fire and performing other such works that involves sparkles and flame or any other heat and the work where flammable situation might emerge. These works are, for instance, gas and flame welding, burning and flame cutting, disc cutting and dressing metals and works, where gas burners and other open fire or hot air blowers are applied.
The workers using fire by construction and demolition works are required the LICENCE FOR WORKING WITH FIRE and PERMIT FOR WORKING WITH FIRE granted by chief constructor of Estonian Fairs Ltd. The workers carrying out demonstrations and presentations of methods of works are not required the permit for working with fire during open hours of exhibition, if the presentation place has to correspond to the requirements of STATIONARY WORK PLACE FOR WORKING WITH FIRE, getting sparkles into the booths and passages should be avoided. Gas welding tools and liquid gas equipment shall be supplied with protective measures required in T5 the guidelines Fire Works.
The description of demonstrations and presentations of working methods and primary fire extinguishers shall be sent to the project manager of the respective fair of Estonian Fairs Ltd. 4 weeks prior to exhibition at the latest.
For further information do not hesitate to contact Tallinn Fire Safety and Rescue Service, address Raua 2, Tallinn, tel. (2) 62 82 109

Inflammable liquids, gases and heating equipment
As a rule no inflammable liquids shall be kept at fair and exhibition premises. If terms and conditions authorise use of mentioned liquids, only small quantities of those substances could be retained in fair and exhibition rooms by permit of Tallinn Fire Safety and Rescue Service. The heating equipment operated by lighting petroleum, petrol, diesel fuel or gas shall be suitable for use in exhibition conditions.
For the purpose of using and keeping liquid gases and other gases, an explanation shall be delivered to the marketing department of Estonian Fairs Ltd. at least 4 weeks prior to exhibition. The project manager sees that allowed general quantity will not be exceeded and gets the possible permit from Tallinn Fire Safety and Rescue Service.

Pressure containers and gas balloons
Only one pressure container may be in the exhibition booth with non-inflammable gas (50 l). Such are, for instance, gases used to inflate balloons. These have to be fixed in order to avoid falling down.

Burning candles
If burning candles is indispensable, the so-called safe candles should be applied. The casing of safe candle has been manufactured of some non-inflammable material and the substance to be burnt in it is mineral oil. Safe candle shall be located so that visitor would not have any access to it.

Exhibiting cars
The transport means exhibited in exhibition booths shall have as little fuel as possible (max. 5 l). The main switch has to be switched off and clasps of battery dismounted.

Power supply of exhibits
Electrical equipment and fittings used at the territory of Estonian Fairs Ltd. shall correspond to regulations issued by electricity control centre. Power works conducted by constructor of the booth shall correspond to the following conditions:
– the person carrying out electrical works must have certificate for qualification of exploitation and safety rules of electricity equipment of consumers
– there must be certificate for all applied electrical appliances and materials, certifying their correspondence to regulations valid in Estonia;
– the above-mentioned documents shall be presented to Igor Nikulin, the chief power specialist of Estonian Fairs Ltd.

Principal requirements:
* stringy and double insulation wiring
* all wires applied shall have protective conductor and sockets grounded in protective contact
* metal parts of electrical appliances must be grounded
* before connecting feeding of electrical appliances guard electricity specialist of Estonian Fairs Ltd. has to be invited for inspection (information booth)
* NB! on failure to fulfil other terms and conditions, the guard electricity specialist is authorised to switch off electricity
* in special cases and other matters please contact chief power specialist

We reserve the right to introduce amendments.

01.01.2016.